Bid & Tender Writer

Overview

The Bids & Tender Executive is responsible for the management of the bid process, ensuring advertised tender opportunities are monitored and identified promptly and working closely with the Sales Teams to prepare compelling written / qualitative proposals.

Summary of Role Responsibilities:

• Monitor potential tendering opportunities, by utilising market and prospect intelligence and the tender tracking databases.
• Maintain and update the bid response library of supporting and source documents.
• Assess, provide synopsis and contribute to storyboard meetings for each tender that is assigned to you.
• Project manage each tender opportunity you are assigned, engaging those persons throughout the business that will need to have input into the completion of the tender response and work with the sales owner. This will include but not be limited to the Account Manager, Commercial Team, Customer Services, Operations, IT and Finance.
• Write a compelling business response for each project.
• Take full ownership, responsibility and accountability for the progress and submission of the response and deliver it back to the sales owner or the tendering organisation in a timely fashion.
• Obtain timely legal reviews of contract terms & conditions and ensure they are communicated to the sales team / management.
• Conduct Pre and Post Tender briefings with clients where required.
• Offer advice, support and back up to the sales community as required.
• Provide support and direction to other team members when required.

QUALIFICATIONS/EXPERIENCE

Essential

• Experience in Sales, Contracts, Bids and Tenders Management, Account Management.
• Demonstrable experience of bids and tender writing.
• Experienced in proof reading and tender submission.

Desirable

• Experience in the review of T&C’s.

SKILLS/ABILITIES

Essential

• High degree of business acumen.
• 3 years experience of bid writing.
• Ability to communicate on all levels.
• Ability to meet tight deadlines.
• Meticulous attention to detail.
• Ability to self manage workloads.
• High degree of computer literacy, and intermediate/advanced word skills.
• Articulate, numerate and literate.
• Confidence in project leadership.
• Clear imagination and ability to think in innovative terms.

Desirable

• Industry experience.
• Contract Management experience.

DISPOSITION

• Proactive/self starter/self-motivated
• High levels of common sense
• High levels of integrity and honesty
• Positive approach to change and good sense of humour
• Calm disposition
• Flexible and enthusiastic with a “can do” attitude