Accounts Payable Assistant

Overview

Who are First Tech Group? First Tech Group encompasses several companies including First Tech Ltd, First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems, and North Sea Compactors, with operations based in Aberdeen, Montrose, Glasgow, Lancaster, and London.

The Role: First Tech Group is currently seeking an Accounts Payable Assistant to join First Tech Group's team in Aberdeen on a part-time, permanent basis due to an internal promotion.

The successful candidate will be responsible for a variety of accounts payable duties, ensuring adherence to accounting deadlines. Candidates should possess strong organizational skills and proficiency in Microsoft Office, with prior experience in a finance department being highly desirable.

Duties & Responsibilities:

• Monitor accounts mailbox and process inquiries as necessary.
• Ledger purchase invoices, ensuring accuracy against purchase orders.
• Regularly reconcile supplier statements and maintain effective relationships with suppliers.
• Ensure purchase invoices match purchase orders and goods received; generate queries as needed.
• Accurately process purchase invoices using the Accounts Package.
• Ensure purchase invoices are approved according to the Authority Matrix.
• Run monthly reports on goods received but not invoiced and take necessary actions.
• Create new supplier accounts in the Accounts Package, confirming bank details in line with company policy.
• Promptly file supplier invoices, maintaining accurate records.
• Prepare monthly payment runs as required.
• Log and resolve supplier queries effectively.
• Assist with the preparation of the year-end audit pack.
• Support internal and external audits as necessary.
• Notify the Finance Manager of any anomalies to adhere to month-end deadlines.
• Undertake ad hoc tasks as assigned by the Finance Manager.
• Complete work efficiently to meet deadlines and adapt to changing priorities.

Qualifications & Experience:

Essential:

• Prior experience in a similar role with a thorough understanding of the Purchase Ledger process.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience using Accounting software.

Preferred:

• Experience using Sage Line 50 Accounts.

Personal Skills & Qualities:

• Conscientious, meticulous, and proactive.
• Strong literacy and numeracy skills with attention to detail.
• Able to work independently and as part of a team.
• Organized with a structured approach to tasks.
• Good communication skills, both written and verbal.
• Able to thrive in a fast-paced environment.
• Flexibility and adaptability in approach to work.
• Strong organizational and administrative skills.