Estates & Facilities Admin Assistant

Overview

What's involved with this role: Temporary Estates & Facilities Admin Assistant.

Role Length: This opening assignment is for 1-2 months.

Key Responsibilities:

• Act as the first point of contact to the Estates and Facilities department, providing a full range of administrative, helpdesk service and clerical support.
• Responsible for the provision of an effective diary management service.
• Support the Property Manager in the production, monitoring and controlling of the programme monitoring systems.
• Manage the Estates intranet enquiries system and technical database.
• Responsible for defect logging and liaison with other departments.
• Undertake duties in relation to the Financial Management System (SAP).
• Oversee the department filing system including appropriate storage and disposal of documentation.

Qualifications:

Relevant qualification.

Experience:

• Experience of working in a busy Estates and Facilities team.
• Experience of managing a Facilities Helpdesk.
• Experience of dealing with a variety of Estates issues.
• Experience of raising POs.

Skills & Abilities:

• Strong communication skills and a desire to work well within a team.
• Strong IT skills including Microsoft Office Word, Excel and PowerPoint.