Hr Coordinator

Overview

Every one of the people working behind the scenes of Formula 1 are vital to keep the wheels turning. The role of HR Coordinator is an important part of the team.

Working closely with your HR Business Partner, you will provide a high level of HR admin support, together with appropriate guidance, advice and support to managers and staff in your designated business areas.

Based at our Media & Technology Centre in Biggin Hill with occasional travel to our office in St James's Market, you will:

Recruitment

• Maintain contact with prospective new starters from offer through to joining F1.
• Raise new starter forms, ensuring appropriate authorisation is recorded.
• Create job files, file interview notes and generally keep them in order; to also destroy details after 12 months in line with our Candidate Privacy Notice.
• Ensure personal files by setting files up with all relevant information before employee starts.

Welfare

• Support and advise on staff absence, ensuring process is followed and Workday absence is recorded by the manager.

Training

• Support HR Business Partner with training needs analysis meetings with managers and collecting the relevant data to submit to the talent team.

Manage new starter process

• Draft contracts of employment and send with all new starter / onboarding paperwork.
• Follow extensive new starter procedures.
• Enter new start details onto Workday.
• Ensure all paperwork is given to payroll as soon as received from the new starter.
• Carry out new starter inductions and ensure there is new starter paperwork ready.
• Ensure all new starter paperwork in received/chased where appropriate.

Leavers Process

• Write and confirm acceptance of resignation ensuring exit interview is offered.
• Raise Leavers Form and update Workday.
• Calculate leaver’s entitlements for payroll.
• Ensure payroll is advised in a timely manner.
• Archive leaver files on a quarterly basis.

Performance Management

• Provide advise and guidance to managers on probationary period reviews.
• Write and confirm completion/extension with employee and advise of benefits where appropriate.
• Support HR Business Partner as required on performance related matters

Other

• Maintain HR Tracker, for the purposes of accurate monthly statistics, including turnover, average time to hire etc.
• Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed or not.
• Administer Maternity, Paternity, Shared Parental leave process.  Including making sure monthly newsletter goes to those who would like to maintain contact during their absence.
• Complete employment references for leavers (check if we have agreed an enhanced reference upon leaving).
• Act as note-taker in disciplinary/grievance meetings.
• Contribute to HR projects, including updating of policies and procedures and improving HR systems etc.
• Provide support to other team members during busy periods or absence.
• Proactively maintain procedures for your own area of responsibility.
• Assist with processing of departmental paperwork as required.
• File departmental paperwork on a regular basis.
• Input data into Workday and ensure it remains up to date with any changes.
• Complete all mandatory training within specified timelines.
• Operate safely at all times in line with Company health and safety requirements.
• Undertake other duties within your capabilities as your manager/director may assign to you from time to time.

Specification

• Previous experience as a HR Coordinator / Administrator
• Proven administration experience in a busy, fast-paced role
• Basic HR knowledge
• High attention to detail
• Ability to multi-task
• Excellent communication and organisation skills

Be the force behind Formula 1!